Engineering Secretary Jobs

Job Title: Engineering Administrative Assistant (full time) Company: Location: Baltimore, MD Description: The Office Assistant must be able to handle multiple projects at the same time. They must have excellent organizational, communication, computer and time management skills along with a solid financial background. This position assists the Director of Engineering and the Engineering team by being the department's contact person when dealing with service requests and other requirements of the department. Lifting requirements of 50 pounds. Job duties fall under: Setting appointments and managing maintenance calls Managing and controlling the departmental budget Manage apartment renovations Perform secretarial duties for resident committees that partner with the Engineering department

Job Title: Engineering Admin. Assistant Company: Cameron Location: Houston, TX Description: Engineering Admin. AssistantGroups Drilling & Production SystemsBusiness Group Subsea SystemsDepartment EngineeringCity HOUSTONState/Province TEXASPayroll Status RegularJob Description This position is responsible for maintaining all SAP document loads, whether it's part numbers, drawings, Engineering Standards, Material Specifications, Quality Procedures, etc. Excellent knowledge of SAP R3 PLM and Engineering Change Notices (ECO) necessary. The ability to search for data on SAP, i.e.: documents, part numbers, BOM's, run Audit Reports. Scan, clean drawings using Imagination software and upload to server and then to SAP a daily job function. Interacting with peers, subordinates and customers and daily function. Interacting personal skills and the ability to communicate via emails requiredJob Requirements/ Qualifications Two years minimum in a technical environment required. Must be proficient in Microsoft Office 2003 and SAP R/3

Job Title: Administrative Assistant-Engineering Company: Amylin Location: Cincinnati, OH Description: Provide administrative support to Sr. Director of Engineering overseeing eight functional departments.* Proactively streamline and facilitate work demands of Director within a broad scope of discretion and a high level of confidentiality, accuracy, and timeliness.* Manage schedules by coordinating and arranging appointments, meeting space and services (food, beverage, and audio/visual), and arranging travel.* Ensure all meeting and travel arrangements are finalized, communicated, and cost-effective. Process expense reports, check requests and other accounting forms in accordance with company policies and procedures.* Facilitate and ensure execution of agreements and contracts through Legal and Accounting. Participate, as appropriate, in execution of larger projects within Engineering.* Assist with on-boarding of temporary staff, contractors and interns. Prepare routine and non-routine reporting material such as presentations, metrics and status reports.* May research information for report preparation, problem resolution, or inquiries. Provide support to managers in Engineering as appropriate.* Perform a variety of other duties specific to the department.* Perform all responsibilities in accordance with company guidelines and Standard Operating Procedures.Requirements:* High school diploma and eight years related experience; or Associates degree in a business/engineering discipline and six years related experience.* At least two year of experience supporting senior level management required.* Experience working in a biotech/pharma environment or in support of a Facilties/Engineering function strongly preferred.* Ability to work in a dynamic and open office environment and adapt to frequently changing needs.

Job Title: Administrative Assistant, Engineering, AdSense - Mountain View Company: Google Inc. Location: Mountain View, CA Description: Administrative Assistant, Engineering, AdSense - Mountain View Administrative Assistant, Engineering, AdSense - Mountain View Administrative jobs at Google are staffed by bright, organized, energetic and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization. The role: Administrative Assistant, Engineering, AdSense As an Administrative Assistant, you'll keep your team's business operations and activities organized and moving forward. You're a self-starter who can recognize where processes can be improved and who will take the initiative to improve them. Using your strong communication skills, you'll effectively collaborate with a variety of people and job functions, accomplishing tasks of moderate to high complexity and scope. You're also able to analyze and anticipate the needs of your managers, team members and their projects, which means you'll acquire a thorough knowledge of Google's products and services. When circumstances demand, you'll provide strategic support such as evaluating data or resolving minor operational issues with your manager's guidance. Additionally, you'll be interacting with high-level executives both inside and outside of Google, which means you have the ability to perform flawlessly and professionally in a fast-paced environment along with the grace and willingness to change direction when circumstances demand. Multiple openings are available at different levels depending on your skills and experience, but regardless of your assignment, you'll be expected to demonstrate strong business judgment, professional etiquette and organizational, analytical and problem-solving skills. Responsibilities: Perform an extensive array of administrative tasks (manage calendars, book travel, and schedule facilities and equipment). Coordinate duties for multiple offices. Build efficiency and effective responsiveness into existing operations, and help define new operational strategies. Mentor new team members. Serve as a technical lead for and manager of small projects. Requirements: BA/BS degree preferred with a strong academic record. Experience serving as a project lead from conception to completion. Ability to quickly learn new tools and technologies; interest and experience in using technology and the Internet to improve work efficiency. Comprehensive knowledge of process, project and program management theory and practices - and the ability to apply them when solving operational issues. Expectation of complete confidentiality on all business matters. Ability to effectively communicate and collaborate with a diverse range of people and job functions. About Google: Google's innovative search technologies connect millions of people around the world with information every day. Founded in 1998 by Stanford Ph.D. students Larry Page and Sergey Brin,Google today is a top web property in all major global markets. Google's targeted advertising program, which is the largest and fastest growing in the industry, provides businesses of all sizes with measurable results, while enhancing the overall web experience for users.Google is headquartered in Silicon Valley with offices throughout North America, Europe, and Asia. For more information, visit www.google.com.

Job Title: Administrative Assistant/Engineering with Electronics Background Company: Volt Workforce Solutions Location: Leesport, PA Description: has a contract position available for an Administrative Assistant with an Electronics Background to work in the Engineering Department at Our Client's Leesport, PA location. The Administrative Assistant must be available to work 40 hours per week. Normal hours are 7:30 am to 4:00 pm, but flexibility is required. Duties and Responsibilities: The Administrative Assistant: Supports Project Engineers by setting up Engineering documentation in Our Client's internal database system. Creates Engineering Change Orders to revise Engineering documentation at the direction of Project Engineers. Assists in the release of new documentation and the coordination with other internal departments. Enters a large volume of information and sets up materials into Our Client's computer system in order to build the system design. Supports 3-4 Engineers. About Our Client: Headquartered in Palatine, IL, Our Client is a global electrical industry leader with 2006 sales of approximately $17.2 billion (U.S.). Additionally, the Company has 120,000 employees worldwide and operations in 102 countries; also, they sold solutions in 130 countries through 13,000 sales outlets and manufacturers in more than 200 sites globally. This is an estimated 6-12 month contract / temporary position, through Volt Workforce Solutions - a division of a Fortune 1000 publicly traded Staffing Industry Leader, based in Philadelphia, PA. We are among the largest IT staffing companies in the US for contract/temporary and direct hire placements and support most of the top rated IT companies on the East Coast. Requirements: Required Skills for this Administrative Assistant position include the following: Minimum 2-year Technical degree in Electrical or Electronics Technologies, or a graduate of Vocational School in Electricity with five (5) years of experience in Electrical Equipment Maintenance and/or Design Proficient with computers and with using databases Ability to learn quickly and retain training on new software systems Strong organization skills Ability to take work from multiple customers and process it on a first-in/first-out basis Ability to be flexible in assignments as priorities shift due to customer demands Must have an Electronics background in order to communicate with the Engineers as well as understand the system and the Builds Special Instructions to begin the process: Please email your resume to Volt at: Register to View and it will be expedited to the Recruiter assigned to this position. Our Recruiter will initiate a phone call to you and give you immediate consideration should your resume meet the job requirements. Please reference the following in your subject line to ensure your resume is routed to the correct Recruiter on your behalf: Register to View -4-265981 - Administrative Assistant/Engineering with Electronics Background If you are able to include on the subject line the website where you saw this posting, it would be greatly appreciated! Thank you for your attention to these details! For further information regarding this posting, please contact the Recruiter, using the email address listed on this posting and again by placing the entire job number in the subject line. Please rest assured that if your resume matches what is reflected in this job posting, you should get a phone call from a Volt Recruiter to discuss this position with you. Volt has a talented and optimistic staffing team focused on the quality of your career. Volt is a world leader in the staffing industry, boasting over 60 years of experience. We work with many of the Fortune 500 and 1000 companies to provide workforce solutions. We offer many contract positions as well as many direct hire full-time positions. Our Contractors receive competitive pay and benefits, as well as educational programs and re-deployment assistance. Volt Information Sciences, Inc. is our parent company and is a publicly owned corporation. Stock is traded over-the-counter and is quoted on the NYSE. To learn more about Volt Information Sciences, please visit: http://www.volt.com and to see more of our job postings, please visit: http://jobs.volt.com Volt is an Equal Opportunity Employer and is dedicated to fostering diversity in the workplace.

Job Title: $36K+ Administrative Assistant - Engineering Industry Company: AppleOne Location: Wilmington, DE Description: North Wilmington Engineering Company is currently seeking an experienced Administrative Assistant to join their team! The most qualified applicants will have at least 3+ years of recent administrative experience, including travel arrangements and expenses, Accounts Payable, and have experience with Microsoft Word, Excel, Outlook, and Access. The administrative assistant directly supports the company CEO and Operations Manager. If you are interested in this position and would like to schedule an interview, please apply online as soon as possible!

Job Title: Engineering Administrative Assistant Company: Anchen Pharmaceuticals, Inc. Location: Irvine, CA Description: | This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. PM (Preventive Maintenance) tracking to ensure all PM's are performed on time. This includes issuing PM schedule and PM forms to mechanics. Organize and maintain all PM records and work orders. Maintain and administer the PM program and parts inventory. Keep track of and maintain engineering training records for all mechanics. Process purchasing of equipment and facility related parts and supplies. Required Knowledge and Skills Excellent communication and writing skills. Multi-tasked, ability to work independently, efficiently and effectively. Excellent organizational skills and be detail oriented. Computer literate in MS Office Suite (Word, Excel, Power Point). Education and Experience | High School Diploma or Equivalent. 2-3 years of administrative experience in the pharmaceutical or medical device industry preferred. cGMP experience a plus.

Job Title: Administrative Assistant - Engineering/Construction Company: Location: Fort Lauderdale, FL Description: Globaltech, Inc. is a Design-Build (Engineering and Construction) company located in Boca Raton, Florida. We are seeking a full-time administrative assistant. Responsibilities include answering telephones, opening and distributing mail, distributing faxes, data entry, general filing, copying, ordering office supplies, processing construction submittals, processing accounts payable/receivable, and assisting with the matriculation of new employees. Will also assist all office personnel with miscellaneous tasks as requested. Candidates should be able to work as a team player and have excellent communication and organizational skills. Compensation will be hourly, commensurate with experience. We offer direct deposit, paid time off, health and dental insurance, and optional 401(k) and HSA accounts. REQUIRED EXPERIENCE: Minimum 1 to 3 years working in the engineering or construction industry and experience with Microsoft Office (Outlook, Word, Excel). OPTIONAL EXPERIENCE: Accounts receivable and payable experience preferred. Experience with any accounting software or construction software, specifically Master Builder, a plus. We are looking to hire as soon as possible. We will be accepting applications until September 17th, but may fill the position before then. All interested candidates must send their resume to the craigslist.org email address listed with Administrative Assistant in the subject line AND complete the online application at http://workplace.intuit.com/db/bfku6z8x4?r=2. Candidates who do not submit their resume and complete the online application will not be considered.

Job Title: Administrative Assistant for Engineering Office Company: Location: Portland, OR Description: General Description: As the primary administrative resource at Erickson Structural Consulting Engineers, PC (Erickson Structural), this position handles all administrative (except financial) tasks within the office. The main responsibility and objective is to support engineers and technical personnel by allowing them to work efficiently and by handling all general administrative tasks within the office. This person assists staff as requested for general office tasks and serves as the hub of the administrative function in the office. Responsibilities include general secretarial support, word processing and staff support. Staff requests for administrative assistance are assigned to this person who is then responsible for allocating the required time and resources needed to complete all given tasks in the proper order and within the required time frame. This person works under the direction of the firm?s Principal. This person is responsible for filing, tracking, archiving, storing and retrieving of engineering documents and drawings and for the upkeep of information in logs and databases. This position works with the firm?s Principal and other engineers in performing marketing efforts, including proposal production, market research and review of business opportunities within the firm?s area of practice. In support of the firm?s Principal, this person maintains Erickson Structural marketing resources, including databases, boilerplate materials and project photography, the coordination of outside marketing activities by the staff, and special promotional projects such as mailings, events follow-up, etc. Occasional administrative support will be provided to the firm?s business manager as well. Another key function of this position is to answer and direct telephone calls, and to greet visitors to Erickson Structural in a pleasant and professional manner. This person often gives clients their first impression of the firm. In summary, this person is responsible for a wide range of tasks including all general administration, front desk activities, marketing assistance and general support of technical staff. Requirements: This position requires excellent phone skills, a professional appearance, a calm and pleasant demeanor, a helpful attitude, and the ability to cope with frequent interruptions and changing priorities. The ability to work in a deadline driven environment with multiple projects for more than one person at a single time is a must. Requirements also include proficiency in the use of Microsoft Word processing, Excel spreadsheet and similar software programs; and competency in taking and transcribing meeting notes. This person should also be able to independently operate all office equipment and have an excellent working knowledge of English (written and spoken) and the generation of multiple forms of professional written communication. This position requires excellent organizational skills, attention to details, and proficiency in developing and maintaining effective filing, storage and retrieval systems in a consulting engineering environment. Task durations will range from short (less than one hour) to long (multi-day) and this person must be able to independently and effectively handle multiple tasks of this nature at a single time. This person must be capable of frequently re-prioritizing given tasks and workload as projects are completed, new ones are assigned and/or schedules change. The person in this position must be able to lift and carry file boxes and engineernig drawings weighing up to 25 pounds. Preference will be given to candidates with post-secondary education. Previous professional work experience in an office environment is also required. Preference will also be given to candidates with experience in the engineering/architecture/construction industry. A desire to learn and understand the firm?s industry is essential. Specific Duties: This position is responsible for the following administrative tasks. This list, however, is incomplete, as it is difficult to fully quantify all anticipated tasks and responsibilities. Erickson Structural fully expects its staff to do "whatever it takes" to complete a given project, assignment or task to facilitate the success of the firm. ? Answering phones and maintaining the phone system, including the recorded greetings. ? Receiving and recording incoming packages. ? Providing staff assistance as requested, such as general office tasks, sending faxes, notifying recipients of incoming faxes, making copies, preparing mailings, binding documents, etc. ? Keeping track of staff?s whereabouts and return times for the benefit of other Erickson Structural staff and Erickson Structural clients. ? Establishing, maintaining and organizing project files on a daily basis. ? Word processing. ? Coordinating meetings and events. ? Ordering and maintaining all office supplies. ? Receiving, sending and coordinating deliveries. ? Document filing, archiving, tracking, and retrieval. ? Maintaining ?Erickson Structural Jobs,? ?Erickson Structural Proposals,? ?Erickson Structural Contacts? and similar Excel databases. ? Logging, tracking, and processing shop drawings and submittals for multiple projects. ? Developing and maintaining marketing boilerplates?resumes, project descriptions, etc. ? Maintaining the marketing database, mailing list and lead tracking system. ? Assisting with the coordination, preparation and quality control of proposals, qualification statements, etc. ? Responsibility for coordinating public relations functions including establishing media contacts, preparing news releases, assisting in promotional events, and arranging speaking engagements and professional association activities ? Interaction with and coordination of outside vendors. ? Assistance with organization of annual events, such as the company picnic and Christmas dinner. ? Production of finished reports and letters using the firm?s letterhead and report covers and preparing them for delivery. ? Circulation of incoming mail. ? Other similar tasks, as needed. Standard Performance Expectations: ? Follows through on commitments. ? Works collaboratively for resolutions to problems or needs. ? Maintains positive, business-like interactions with all people. ? Adheres to Erickson Structural policies and procedures. ? Is dependable, organized, and prepared. ? Completes assigned tasks in a timely manner with little or no supervision. ? Actively works to achieve effective and accurate communications. ? Pays careful attention to detail. ? Actively participates in industry- and client-based organizations (such as SDA, SMPS, etc.) to broaden understanding of the firm?s markets, clients and competitors and to provide positive public exposure for the firm. ? Proactively communicates ideas, project status and volunteers ideas for resolution to problems. ? Keeps Principal informed of activities within the office. This position is initially part-time: 30 hours per week, 9am-4pm Monday through Friday, and will eventually increase to 40 hours per week, 8am-5pm Monday through Friday. Our benefits package includes medical and dental insurance, 401(k) with matching, paid training and paid time off. To apply, please submit the following to Register to View : 1. Cover letter describing yourself, your career aspirations and your availability to begin work 2. Resume 3. List of references 4. Salary history and expectations Thank you for your interest in this position.

Job Title: Administrative Assistant - Engineering Company: Location: Pittsburgh, PA Description: We have a job opening for an administrative assistant west of Pittsburgh for an engineering firm. We are looking for 3-5 years experience. The proper candidate will have strong document management skills, strong in MS Office, and be a self - starter. In this role, the administrative assistant will be doing the traditional duties as they are demanded, such as typing, filing, and copying, but when needed, the candidate must be available to do other tasks. These involve general office help and reproducing older drawings to a newer format. The position is Monday-Friday, 8:00 am to 5:00 pm with one hour for lunch. If this sounds like you, send me your resume and we'll talk!!!