Project Coordinator
Mindset & Attributes
As the Project Coordinator, you are the owner’s voice and strategic executor, bridging vision with real-world delivery. You lead alignment between teams, ensure decisions reflect business goals, and drive progress through proactive communication, collaboration, and documentation. Your influence shapes the success of every development.
Role Overview & Purpose
To thrive as a Project Coordinator at Finishes Solutions, it’s not enough to manage tasks, you must lead with intention. The role demands foresight, curiosity, and a partnership mindset. Success hinges on your ability to ask the right questions, anticipate challenges, and build trust through results, not just activity. Your value lies in caring about outcomes, thinking critically, and treating every stakeholder, internal or external, as part of the team.
Responsibility by Project Phase
Design & Development
Weekly & monthly Deliverables
Weekly Deliverables
Each week, the General Contractor provides time-sensitive updates to keep all stakeholders aligned. These include progress reports outlining completed work, safety reports identifying on-site risks or incidents, meeting minutes capturing decisions and action items, and updated RFI and submittal logs. Reviewing these promptly allows you to catch issues early, reinforce accountability, and maintain project momentum.
Monthly Deliverables
On a monthly basis, the General Contractor delivers more comprehensive reporting focused on financial and schedule tracking. This includes the updated pay application package, a summary of overall project progress, a detailed budget tracking sheet, and a change order log. These reports are essential for validating financial health, confirming billing accuracy, and ensuring all budget impacts are properly documented and approved.
Information to Receive from General Contractor
Design & Development: DD Drawings, MEP Narratives, Permit Packages, Updated Budget/Schedule.
Pre-Construction: Project Execution Plan, Site Analysis, Budget and Schedule Estimates.
Construction: CDs, Mobilization Plan, Safety Reports, Quality and Control Plan.
Financial Oversight: Schedule of Values, Pay Apps, Contingency Logs, and Lein Waivers.
Closeout & Turnover: As-builts, O&M Manuals, Warranties, Training Sessions, CO Documents.
Information to Provide General Contractor
Project Intent: Use Type, Goals, Delivery Date, Occupancy Expectations.
Space Requirements: Square Foot Breakdown, Room Types, Parking, Special Areas.
Budget Constraints: Total Budget, Cost Targets, Contingency and Expectations.
Schedule Milestones: Groundbreaking, Completion, Phasing, Permit Deadlines.
Site Documentation: ALTA Survey, Geotech, Environmental, Utilities, Zoning
Design Preferences: Branding, Materials, Sustainability, Signage.
Legal and Regulatory: Jurisdiction, Codes, Entitlements, HOA Guidelines.
Communication: Decision Hierarchy, Meeting Cadence, Preferred Tools.
Qualifications Tools & Systems
Project Management: Smartsheet, Microsoft Project, Salesforce
Document Control: SmartSheet, Dropbox, SharePoint
Budget Tracking: SmartSheet, Accounting Platforms, Draw Request Tools, Quickbooks
Communication: Email, Dialpad, Zoom, Teams, SmartSheets, Fireflies