Business Name: Sound Waves Entertainment Network (dba SW Event Technology)
Position Title: Audio Visual Project Manager
Number of Available Position(s): 1
Terms of Employment: permanent, full-time
Hours per week: 40
Wage: 85,000 per year
Benefits: Extended Medical, Dental and Employee and Family Assistance Program
Language of work: English
Company Business Address: #1-325 Bay Ave, Kelowna, B.C. V1Y 7S3
Work Location: Will work from above location, but travel to various venues, event sites, properties throughout the BC and across Canada.
Company Profile:
SW Event Technology is a leading event services company in Canada, and our winning team of industry experts brings our clients dream events, both big and small to life. We provide our expert services to the nations most exciting virtual, in-person and hybrid events ranging from concerts, sporting, festivals, trade shows, and galas, to conferences and equipment rentals. We deliver events far and wide across Canada.
Job Description and Responsibilities:
As an Audio Visual Project Manager for SW Event Technology you are responsible for the onsite execution of assigned events. This will require you to proactively meet with clients to determine event needs, quote based on event requirements, provide hands-on delivery and execution of events, and supervise your team of professionals all at a high level of satisfaction. All in an effort to consistently deliver high quality productions.
Key Responsibilities:
Plan the project
Understand the scope of the project in collaboration with Sales manager/General Manager
Plan, coordinate, and execute assigned events from start to finish
Liaise with clients, Venues, Internal Staff and stakeholders to understand event objectives, requirements, and expectations
Create a detailed work plan including all resources needed (internal & external)
Develop event timelines, schedules, and technical specifications
Source, manage and maintain dedicated inventory of equipment
X-rental management in conjunction with warehouse and manage cross rentals where needed
Coordinate transportation plans and logistics for staff and equipment
Conduct site visits and prepare Technical Drawings where required
Event Execution
Determine staffing needs in coordination with Labour Manager
Serve as the Lead AV Technician where required ensuring the set up-operate and dismantle of AV Equipment
Coordinate transportation plans and logistics for staff and equipment
Lead a team of on-site technical staff and Third party labour on-site
Deliver exceptional on-site support during event , resolving challenges promptly and professionally
Control the project
Ensure all gear is loaded and accounted for on load in/out and supervise pack of truck
Mentor and coach technicians on best practices and ensure compliance with established procedures and policies
Keep labour on track, monitoring work hours and managing timelines
On-site quality control and risk management
Financial Management of Project
Prepare and document scope of work in collaboration with sales/general manager for client review
Manage event budget as provided by Sales Manager/General Manager and ensure adherence to company requirement to meet financial targets for profit on each project assigned
Anticipate event costs and communicate additions or changes to scope of work to sales/general manager to ensure changes are billed accordingly in advance
Record all event costs (including third party billings) and include in job costings and billing schedules provided to the client at the time of billing
Communicate and document provisions of service (including third party costs) and execution related costs to the client and ensure applicable markups are applied as directed by sales/general manager
Document third party costs and complete individual purchase orders and ensure approved by GM prior to execution of event
Evaluate the project and report
Complete post event reporting and filing within 48 hours
Damage reporting within 24 hours
Client follow-up post event
Finalize invoicing and billing
Support other branches and divisions through management of specific events or overseeing particular teams and tasks on larger scale events as needed
Perform other duties as assigned and deemed necessary
Skills Requirements:
3+ years of prior experience in a project management role in live event production
Full technical understanding of Audio, Lighting, video and staging in concert, festival, touring and corporate settings
Specialises in lighting design/Engineering
Experience in managing large on-site crews and third-party labour
Strong customer service skills and communication skills
Must be extremely detail oriented and have a great sense of urgency
Ability to juggle multiple projects and keep to tight timelines
Ability to think concisely under pressure and problem solve
Valid class 5 BC drivers license and comfortable driving large trucks (1,3,5 Tons)
Safety-minded and able to lift up to 50 lbs
Education Requirements:
A related technical diploma or degree in field
Other Requirements:
Ability to be flexible in working hours and be available to work outside of regular business hours and travel to different parts of the country
How to apply:
Email your resume to careers at sw-online.com
Position Title: Audio Visual Project Manager
Number of Available Position(s): 1
Terms of Employment: permanent, full-time
Hours per week: 40
Wage: 85,000 per year
Benefits: Extended Medical, Dental and Employee and Family Assistance Program
Language of work: English
Company Business Address: #1-325 Bay Ave, Kelowna, B.C. V1Y 7S3
Work Location: Will work from above location, but travel to various venues, event sites, properties throughout the BC and across Canada.
Company Profile:
SW Event Technology is a leading event services company in Canada, and our winning team of industry experts brings our clients dream events, both big and small to life. We provide our expert services to the nations most exciting virtual, in-person and hybrid events ranging from concerts, sporting, festivals, trade shows, and galas, to conferences and equipment rentals. We deliver events far and wide across Canada.
Job Description and Responsibilities:
As an Audio Visual Project Manager for SW Event Technology you are responsible for the onsite execution of assigned events. This will require you to proactively meet with clients to determine event needs, quote based on event requirements, provide hands-on delivery and execution of events, and supervise your team of professionals all at a high level of satisfaction. All in an effort to consistently deliver high quality productions.
Key Responsibilities:
Plan the project
Understand the scope of the project in collaboration with Sales manager/General Manager
Plan, coordinate, and execute assigned events from start to finish
Liaise with clients, Venues, Internal Staff and stakeholders to understand event objectives, requirements, and expectations
Create a detailed work plan including all resources needed (internal & external)
Develop event timelines, schedules, and technical specifications
Source, manage and maintain dedicated inventory of equipment
X-rental management in conjunction with warehouse and manage cross rentals where needed
Coordinate transportation plans and logistics for staff and equipment
Conduct site visits and prepare Technical Drawings where required
Event Execution
Determine staffing needs in coordination with Labour Manager
Serve as the Lead AV Technician where required ensuring the set up-operate and dismantle of AV Equipment
Coordinate transportation plans and logistics for staff and equipment
Lead a team of on-site technical staff and Third party labour on-site
Deliver exceptional on-site support during event , resolving challenges promptly and professionally
Control the project
Ensure all gear is loaded and accounted for on load in/out and supervise pack of truck
Mentor and coach technicians on best practices and ensure compliance with established procedures and policies
Keep labour on track, monitoring work hours and managing timelines
On-site quality control and risk management
Financial Management of Project
Prepare and document scope of work in collaboration with sales/general manager for client review
Manage event budget as provided by Sales Manager/General Manager and ensure adherence to company requirement to meet financial targets for profit on each project assigned
Anticipate event costs and communicate additions or changes to scope of work to sales/general manager to ensure changes are billed accordingly in advance
Record all event costs (including third party billings) and include in job costings and billing schedules provided to the client at the time of billing
Communicate and document provisions of service (including third party costs) and execution related costs to the client and ensure applicable markups are applied as directed by sales/general manager
Document third party costs and complete individual purchase orders and ensure approved by GM prior to execution of event
Evaluate the project and report
Complete post event reporting and filing within 48 hours
Damage reporting within 24 hours
Client follow-up post event
Finalize invoicing and billing
Support other branches and divisions through management of specific events or overseeing particular teams and tasks on larger scale events as needed
Perform other duties as assigned and deemed necessary
Skills Requirements:
3+ years of prior experience in a project management role in live event production
Full technical understanding of Audio, Lighting, video and staging in concert, festival, touring and corporate settings
Specialises in lighting design/Engineering
Experience in managing large on-site crews and third-party labour
Strong customer service skills and communication skills
Must be extremely detail oriented and have a great sense of urgency
Ability to juggle multiple projects and keep to tight timelines
Ability to think concisely under pressure and problem solve
Valid class 5 BC drivers license and comfortable driving large trucks (1,3,5 Tons)
Safety-minded and able to lift up to 50 lbs
Education Requirements:
A related technical diploma or degree in field
Other Requirements:
Ability to be flexible in working hours and be available to work outside of regular business hours and travel to different parts of the country
How to apply:
Email your resume to careers at sw-online.com
Job ID: 474628024
Originally Posted on: 4/24/2025
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