Estimator Project Manager - CO - On Site

VensureHR
Denver, Colorado
10 hours ago
Full Time

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Job Summary

Employment Type

Full Time

Job Description

Essential Duties and Responsibilities

Check the Leads sheet in OneDrive and emails at least 4 times per day to catch incoming bid opportunities throughout the day ( 8, 11, 1pm 4pm)
Forward customer bid opportunities to Luke to be added to Leads sheet for metrics on bid turnaround time. We are aiming to send out quotes within at least 4-5 days from the day we received the quote request.
Contact leads immediately upon being notified of the lead, by email or phone call
Set up appointment with customer as needed and or jobsite assessment and gather all pertinent information from the customer for producing a quote: job site contact name, address, phone number, name of the job, name of the paying customer, what scope they want to have performed, when they want that work performed, who else they are getting quotes from, who have they used in the past, how did they learn about our company, when they need the quote submitted by
Try your best to cluster your site visits geographically for efficiency – I typically try to build out entire days of the week like stacking visits on Tuesdays and Thursdays. But be mindful of customers' deadline needs and schedule as best that you can to optimize your time.
Organize all your bid deadlines in a calendar and prioritize your bids accordingly
Site visit
Bring a measuring wheel, marking paint, a camera, and a computer.
Measure and mark all necessary portions of the scope; for example, if it has 5 R&R patches, measure them, mark them with paint and map them on a drawing or picture of the site for future reference.
Map the pictures and areas that have been identified for repairs
Mark dimensions of patches and skin patches or number the concrete stones that need to be replaced
Ask the customer several questions about what they know, if they have other quotes, where we need to be in the pricing, get as much information from the customer to make sure our quote is either a better proposal or is an apples-to-apples quote with the other bidding companies
Maintain good notes of what was assessed during initial site visit, so that when you return to the jobsite for job performance or to reconfigure the quote, you can determine what was exactly quoted before
Note: that many customers like to tweak their numbers as they begin to collect more quotes and realize that not all quotes are the same – this dialogue is good for us because it allows us more opportunities to communicate with the potential customer and win their business
Calculate the quote in the bid estimation sheet, fill out the quote and send it to Luke Miller for review. Upon approval, save the quote in a PDF and email to the customer with Luke and Mike Davis copied to the quote.
If you don't immediately receive a confirmation email from the customer, give them a courtesy call or email the next day to make sure they received the quote, if they have any questions, and if they know when they will be making a final decision on the work quoted. Ask them if it would be okay to follow up again when they mention they plan on deciding if we don't hear from them around that timeframe.
Project Management
Call in locates with 811
Coordinate with Mike Davis and the customer to get the work placed on the schedule. Add the work to the schedule using the calendar placement as your work order, explaining the scope, total square footage, tonnage of asphalt needed, maps, asphalt submittals, tax exemption forms, jobsite contacts, equipment needed, note if subcontractors have been notified and when they are scheduled to be onsite,
Submit to the customer paperwork as needed such as mix designs, material submittals, gather tax exemption forms if applicable, get clarification on field measurements for utility contractors, coordinate traffic control timing, testing timing, city inspection timing, curfews, work delays, etc and schedule our work accordingly so we don't have crews on the clock waiting for third parties
Line out the crew or subcontractors as needed: meet onsite to explain what is expected of the crew based on what the customer is expecting based on your explanation during the quoting process.
The field is obligated to inform the project manager if the scope deviates from the work order, most usually it will be different depths of asphalt or concrete. This must be communicated to you as the PM and you must inform the customer of the change, provide them with a change order price and get approval before the field can continue operations.
Review the work order and compare this with your quote and work order. Make sure it makes sense. Visit the site if it does not make sense to measure or make sense of the deviations.
Invoice the customer for the work performed. Make sure you include your jobsite address and PO numbers if they are provided by the customer.
Add the billing information to the Financial Spreadsheet and file the work order into the completed jobs folder

Knowledge, Skills and Abilities

Driving
Computer work
Availability for meetings outside of the timeframe and so do some jobsite management requirements
Traveling
Sales and account management
Organizational skills
Time Management
Communication
Salesmanship
Competitive nature
Winning spirit
Customer service
Persistent
Not afraid of rejection
Resilient
Compromise
Flexible
Diligent
Strong math aptitude
Field knowledge on how paving and concrete operations work
Understanding production rates
Understanding product yields
Reliable
Proactive vs. Reactive
Ambitious
Can work under pressure
Able to hit deadlines
Likable
Curious
Inquisitive
Honest
Integrity
Punctual
Decisive
Collaborative
Team player