Project Coordinator

We are working with a client on their new project coordinator position, the role is onsite with a comp target of 45k-52k base with 10% bonus and excellent benefits! The Project Coordinator plays a key support role on the Learning and Innovation team. This position assists in the coordination and execution of live and virtual events, ensuring all logistical and administrative aspects are handled efficiently. Working under the supervision of the Project Manager, the Coordinator helps manage details such as participant registration, travel coordination, materials preparation, and data tracking. This role also contributes to team operations by supporting communications, vendor coordination, and ongoing project tasks.

Responsibilities:

Event Support & Logistics

• Assist with planning and coordination of logistics for live and virtual events.
• Support attendee registration, travel and lodging arrangements, and meal coordination.
• Prepare and pack event materials such as handouts, name tags, signage, and hospitality supplies.

Administrative & Project Support

• Maintain event records, spreadsheets, and checklists to ensure timelines are met.
• Assist with tracking attendance, compiling participant information, and entering data into Salesforce.
• Assist with creating and proofreading communication materials for events (emails, schedules, etc.).
• Process and track invoices and payments for event vendors, facilitators, and participants.

Vendor & Facilitator Coordination

• Provide administrative support related to vendor and speaker/facilitator coordination.
• Assist with sending contracts and collecting banking information and W-9s.

Onsite & Virtual Event Assistance

• Provide real-time support during eventseither in-person or virtuallyincluding check-ins, material distribution, and troubleshooting.
• Assist with in-office A/V and platform setup under direction from the Project Manager or Event Manager.

Team Collaboration & Operations

• Participate in team meetings and contribute to post-event debriefs.
• Support general Learning and Innovation team projects as needed.
• Identify opportunities for improving administrative workflows and event preparation processes.

Required Qualifications:

• Experience in customer service, marketing, events, or public relations is a plus, but not required
• Passion for helping others
• Exceptional organizational skills and meticulous attention to detail
• Excellent written and verbal communication skills
• Approachable and personable
• Ability to thrive in a fast-paced environment
• Team-oriented mentality
• MS Office - Intermediate Skill Required
• Salesforce, Accounting, and Event software - Desirable, but must be willing to learn
• High School

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .

Opportunity Awaits.