AHEC Project Coordinator

AHEC Project Coordinator

Job Details

Job Location

Hillsboro Professional Campus - OR

Position Type

Exempt

Description

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, and Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

GENERAL DESCRIPTION

The Oregon Healthcare Workforce Institute (OHWI) at Pacific University seeks a project coordinator to implement the goals, objectives, and educational activities related to OHWI's grant-funded Area Health Education Center (OHWI AHEC). The AHEC Project Coordinator is a grant-funded position and supports the AHEC Regional Director in meeting the requirements of the AHEC grant, providing educational services and programs to improve the supply, distribution, retention, and quality of health professionals in medically underserved areas. Under minimal supervision and according to general directions and policies, this position is responsible for a wide range of activities, including but not limited to internal and external community outreach, assisting the planning and delivery of educational experiences, project management activities, data collection, record keeping, marketing and communication efforts, and other program and office functions under the purview of the AHEC Regional Director.

ESSENTIAL FUNCTIONS/ MAJOR RESPONSIBILITIES

This position requires a high degree of initiative, integrity, creative problem-solving skills, attention to detail, strong teamwork, and the ability to work independently.

Ensure that programs and personal behaviors support the goals the AHEC Program and Pacific University's mission.

Develop and maintain accurate record-keeping systems for documenting the progress of program activities and deliverables to ensure the achievement of milestones and objectives.

Ensure program activities remain within budget allotments.

Identify problems and work with team members to negotiate corrective action concerning programmatic issues.

Prepare and deliver regular project updates and reports professionally and on time.

Coordinate logistics for the successful delivery of project activities.

Develop and disseminate professional content for newsletters, web content, emails, social media platforms and guides.

Work collaboratively with co-workers and grant partners.

Provide general support, including coordinating OHWI AHEC's Advisory Board meetings, budget maintenance, facilitating purchasing and invoicing, supporting travel arrangements, and other general logistics.

Attend staff meetings, participate in professional development activities, and collaborate with co-workers as a proactive team member.

Supervise student workers.

Develop and maintain a working knowledge of local and national healthcare and workforce trends.

Assists with common office procedures. Office tasks may include, but are not limited to, processing mail, invoicing, and scheduling meetings.

Willingly performs other position-related, assigned, or implied tasks and continuously explores ways to enhance the quality and efficiency of OHWI's programs, operations, and community relationships.

Positively promote Pacific University, the OHWI, and OHWI AHEC.

SECONDARY FUNCTIONS

Helps to assure the overall success of AHEC Regional Center by performing other duties in accordance with grant requirements and as assigned by the AHEC Regional Director.

Support collaborative partnership-building activities as part of OHWI's project development and grants with partner organizations, individuals, and team members.

Assist with coordination of contracts with partner agencies, individuals, and organizations.

JOB SCOPE

The AHEC Project Coordinator will perform duties with guidance and minimal supervision from the Regional AHEC Center Director. The position entails supporting existing and new programs that may require decision-making that aligns with the requirements of the AHEC grant and Pacific University policies. Adherence to federal regulations, HRSA AHEC policies, and compliance requirements is critical. Errors in judgment could affect the smooth and efficient operation of the office and the achievement of contractual obligations of a federal grant.

SUPERVISOR RESPONSIBILITY

This position does not supervise any full-time, permanent staff but may involve supervising or delegating tasks to student workers, interns, or co-workers.

Qualifications

EDUCATION AND EXPERIENCE

Bachelor's degree or equivalent work experience.

Experience working in the healthcare industry or in health education

One year of experience in program or project management (or similar).

Demonstrated experience working with people from diverse backgrounds.

Experience with grant-funded operations.

Experience in an office setting.

Proficiency with Google Workspace or Microsoft Office, and other common productivity software.

PREFERRED QUALIFICATIONS/ EXPERIENCE

Bachelor's degree.

Knowledge of healthcare workforce issues, workforce development, and healthcare training programs.

Experience in healthcare and/or health education preferred.

Experience working with high school and postsecondary students in a supervisory role.

Demonstrated ability to solve problems and collaboratively deal with issues and concerns positively and constructively.

Demonstrated ability to work collaboratively on project activities, including giving and receiving constructive feedback.

Proficiency with project management activities, quality improvement, and curriculum development.

Proficiency with social media platforms and professional software such as Adobe, Google Workspace, Qualtrics, and others.

Willingness to learn new skills related to assigned tasks.

WORKING CONDITIONS

Typical office environment with occasional physical requirements such as moving tables and chairs

Typical workday hours with some flexibility needed for occasional evening or weekend events

Occasional Saturday availability desirable (2-3 days per year and with advance notice)

Occasional local or regional travel to other locations may be required.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

Communicates with students, faculty, staff and the public appropriate to the age of the individual served.

Builds on basic learning and carries it from one situation to another.

Demonstrates critical thinking skills in problem solving and decision-making.

Asks questions and seeks assistance.

Takes responsibility to eliminate the source of problems.

Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.

Maintains proper appearance and personal conduct for the employee's particular job.

Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.

Demonstrates ability to work in a team environment.

Awareness of personal attitudes, beliefs, biases, and assumptions about others and acknowledgment that others may not share the same beliefs and practices in the same way.

Demonstrated positive attitudes of respect and openness towards people whose social, cultural, and lived experiences differ.

Ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Strong skills in digital, written, and oral communication

Strong organizational skills.

Prioritizes tasks appropriately.

Demonstrated ability to work with a high degree of confidentiality.

Demonstrated ability to establish and maintain pleasant, efficient, and effective working relationships with co-workers, students, faculty, staff, and the general public.

Is reliable, punctual, efficient, and demonstrates flexibility and integrity.

Demonstrates critical thinking skills in problem-solving and decision-making.

Accurately attends to details, sets a high standard, and builds on basic learning from one situation to another.

Accepts and acts positively on feedback.

Expresses positive collaboration with AHEC, OHWI, and Pacific University co-workers.

Application Process:

To apply, please upload your resume and cover letter along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

Offers of employment at Pacific University are contingent upon proof of eligibility to work in the United States.

At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.

We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that every one is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.

Compensation and Benefits:

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

Generous paid time off (for vacation, holidaysincluding winter breakand sick leave)

Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)

Comprehensive dental and vision plans

Annual 9% retirement contribution after one year of service with no match required

Free mental health appointments

Tuition remission for employees and their dependent child(ren) who meet eligibility requirements

Employer-paid life, short-term disability, and long-term disability insurance

On-campus benefits, including free access to our sports facility and library

Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)

Equal Opportunity Employment:

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.

Notice of Nondiscrimination Policy:

Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at ....