Project Coordinator The University of North Carolina at Charlotte

Position Number: 000402

Department: Development (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

• Provides day-to-day coordination and administrative support to the team, including: tracking and reporting on projects; coordinating and distributing communications and other materials; preparing, editing, and maintaining reports and meeting notes as requested; scheduling, coordinating, and preparing materials for in-person and virtual meetings, conference calls, and events.
• Assist with a full body of project-related work, including corporate relations, principal gifts, major gifts, campaign planning, and donor events. Important to keep understanding that the Development Leadership's key responsibility is building relationships with external partners, so it must be flexible in handling unusual requests.
• Work with the department to establish internal project management procedures and policies.
• Coordinate business functions of the unit that include personnel administration, office coordination, and budget monitoring or management.
• Coordinate and execute events with high-profile internal and external constituents.
• Prioritizes schedules and meetings in working with donors, volunteers, the Chancellor's and Dean's offices, Foundation board members, and internal constituents.
• Manage departmental budget.
• Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University.
• Ensure deadlines are met and activity happens in a timely manner.
• Capable of speaking on behalf of the Development Leadership on a range of administrative tasks, which include adjusting schedules, managing of budget, preparing communications, managing call reports, event planning, and working with admins in Development with funding allocations.
• Creates documents and written communication that is shared with the Foundation Board, donors, and prospects.
• Ability to collect, track, and analyze data and put it in the appropriate format for presentation.
• Supports Development Leadership with the Foundation Board Development and Governance Committee with attendance, minute taking, and compliance with open records requirements.
• Manage contact information by updating records and tracking communications.
• Direct responsibility for the secure handling of sensitive and/or confidential information.
• Understands the goals and priorities of the Development Leadership, department, division, and university.

Minimum Experience / Education:

Required Minimum Qualifications:

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four-year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.

Preferred Education Skills and Experience:

• Graduation from a four-year college or university and one year of related experience; or an equivalent combination of training and experience.
• Project management and/or event coordination experience.
• Strong interpersonal and communication skills.
• Excellent organizational skills.
• Ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office and Google Workspace.
• Knowledge of Salesforce and an understanding of the development process are preferred.
• Flexibility and a good attitude are desired.