Project Coordinator
TUV SUD America
life insurance, parental leave, paid time off, sick time, 401(k)
United States, Massachusetts, Peabody
Jun 09, 2025
Project Coordinator
Your tasks
Position Summary:
The anticipated base pay range for this full-time position is $28/hour- $34/hour. Actual base pay will be determined based on various factors, including years of relevant experience, training, qualifications, and internal equity. The compensation package may also include an annual bonus target, subject to eligibility and other requirements. Additionally, we offer a comprehensive benefits package to employees, including a 401(k) plan with employer match, 12 weeks of paid parental leave, health plans (medical, dental, and vision), life insurance and disability, and generous paid time off.
The Project Coordinator will organize and coordinate general business and project administration, in order to ensure effectiveness, efficiency and safety of the business unit. This position will provide support to TUV SUD Internal Staff, Management, Clients, Subcontractors and Vendors. The Project Coordinator will be responsible for all day-to-day administrative and procedural tasks. The purpose of the job is to keep the business unit and its people productive on client deliverables and strategic initiatives, assist Management with company policy compliance and organization, and support the client contracting and invoicing processes.
This is a critical role within the organization requiring excellent organizational, time management and interpersonal skills. The ideal candidate should be a self-starter with strong organizational skills, able to manage multiple detailed processes concurrently, with a strong focus on office administration and project coordination.
Responsibilities:
Serve as a liaison between clients, vendors, employees, management, IT, HR, and other business support departments to ensure smooth business operations.
Manage incoming and outgoing mail, shipments, and deliveries.
Maintain office supplies inventory by checking stock levels, anticipating needs, placing, and expediting orders.
Coordinate with facility management and vendors facilitate necessary building maintenance, repairs, leasehold improvements, office furniture and equipment needs.
Ensure the operation of the company fleet and equipment by scheduling and facilitating preventive maintenance, repairs, and maintaining inventories.
Organize meetings, luncheons, employee and holiday events, including scheduling, coordinating logistics, and managing internal and external communications.
Assist staff with timecard entry, expense reports, procurement, travel reservations.
Track and schedule employee training, maintain training records, certifications, EDU's
Provide assistance with executing NDA's, Proposals, Master Service Agreements, and Statement of Work in coordination with legal, accounting, and controlling departments.
Coordinate with internal departments to initiate customer clearance, sales order setup, and execute timely and accurate invoices to clients in accordance with contract requirements.
Assist with proposals, development of marketing materials, conference preparation and setup
Develop and manage Standard Operating Procedures and Work Instructions.
Undertake specialized projects and tasks as requested.
Your qualifications
Education and Experience:
Minimum of a High School diploma
Minimum of 3-5 years of proven work experience:
As an Office Manager, Project Coordinator, or Administrative Assistant.
Generating and reviewing contracts, Terms and Conditions, and Statements of Work.
Developing and implementing process improvements and procedures
Skills, Knowledge and Abilities:
Knowledge of office administration responsibilities, systems, and procedures.
Excellent communication and interpersonal skills.
Capable of working independently and/or collaboratively with a team.
Strong organizational, time management, and multi-tasking skills.
High attention to detail and accountability
The ability work under tight deadlines and high pressure situations.
Competency in standard software packages, including Microsoft Office suite (Word, Outlook, Excel, Teams, PowerPoint, and Adobe)
Fundamental competencies form the foundation for individual and organizational success in TUV SUD and apply to all employees and showcase behaviors aligned to TUV SUD values and culture cornerstones and will be evaluated in performance assessments.:
- Communication
- Collaboration
- Customer Orientation
- Self-Management
Additional Information
Equal Opportunity Employer - Disability and Veteran
TUV SUD America, Inc. is an equal opportunity, affirmative action employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies. We participate in the E-Verify Employment Verification Program.
For more information on applicable equal employment regulations, please refer to the following:
Details
Benefits
Paid vacation time
Competitive compensation
Retirement savings plans
Wellness benefits
Flexible working hours
Home office
Family care benefits
free parking spaces
Employee events
Structured professional development
Sick leave
Long-term-service awards
Employment type
Full time / permanent
Work model
on site
Job location
Grass Valley
Country
United States
Job category
Other Target Groups
Required experience
Professionals 3 - 5 years of experience
Organizational unit
FRST Corp
Reference number
144983
Contact
TUV SUD Recruiting
...
Apply nowPrintAdd to my favorites
Share
About TUV SUD as Employer
At TUV SUD we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TUV SUD.
Established more than 150 years ago in Germany, TUV SUD is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. For over 30 years, throughout 33 locations, it is TUV SUD America's priority to create a safer future. To protect people, property and the environment from technology-related risks; we drive consumer protection, digital transformation, sustainable development, and urbanization.
Find out more about TUV SUD
TUV SUD America
life insurance, parental leave, paid time off, sick time, 401(k)
United States, Massachusetts, Peabody
Jun 09, 2025
Project Coordinator
Your tasks
Position Summary:
The anticipated base pay range for this full-time position is $28/hour- $34/hour. Actual base pay will be determined based on various factors, including years of relevant experience, training, qualifications, and internal equity. The compensation package may also include an annual bonus target, subject to eligibility and other requirements. Additionally, we offer a comprehensive benefits package to employees, including a 401(k) plan with employer match, 12 weeks of paid parental leave, health plans (medical, dental, and vision), life insurance and disability, and generous paid time off.
The Project Coordinator will organize and coordinate general business and project administration, in order to ensure effectiveness, efficiency and safety of the business unit. This position will provide support to TUV SUD Internal Staff, Management, Clients, Subcontractors and Vendors. The Project Coordinator will be responsible for all day-to-day administrative and procedural tasks. The purpose of the job is to keep the business unit and its people productive on client deliverables and strategic initiatives, assist Management with company policy compliance and organization, and support the client contracting and invoicing processes.
This is a critical role within the organization requiring excellent organizational, time management and interpersonal skills. The ideal candidate should be a self-starter with strong organizational skills, able to manage multiple detailed processes concurrently, with a strong focus on office administration and project coordination.
Responsibilities:
Serve as a liaison between clients, vendors, employees, management, IT, HR, and other business support departments to ensure smooth business operations.
Manage incoming and outgoing mail, shipments, and deliveries.
Maintain office supplies inventory by checking stock levels, anticipating needs, placing, and expediting orders.
Coordinate with facility management and vendors facilitate necessary building maintenance, repairs, leasehold improvements, office furniture and equipment needs.
Ensure the operation of the company fleet and equipment by scheduling and facilitating preventive maintenance, repairs, and maintaining inventories.
Organize meetings, luncheons, employee and holiday events, including scheduling, coordinating logistics, and managing internal and external communications.
Assist staff with timecard entry, expense reports, procurement, travel reservations.
Track and schedule employee training, maintain training records, certifications, EDU's
Provide assistance with executing NDA's, Proposals, Master Service Agreements, and Statement of Work in coordination with legal, accounting, and controlling departments.
Coordinate with internal departments to initiate customer clearance, sales order setup, and execute timely and accurate invoices to clients in accordance with contract requirements.
Assist with proposals, development of marketing materials, conference preparation and setup
Develop and manage Standard Operating Procedures and Work Instructions.
Undertake specialized projects and tasks as requested.
Your qualifications
Education and Experience:
Minimum of a High School diploma
Minimum of 3-5 years of proven work experience:
As an Office Manager, Project Coordinator, or Administrative Assistant.
Generating and reviewing contracts, Terms and Conditions, and Statements of Work.
Developing and implementing process improvements and procedures
Skills, Knowledge and Abilities:
Knowledge of office administration responsibilities, systems, and procedures.
Excellent communication and interpersonal skills.
Capable of working independently and/or collaboratively with a team.
Strong organizational, time management, and multi-tasking skills.
High attention to detail and accountability
The ability work under tight deadlines and high pressure situations.
Competency in standard software packages, including Microsoft Office suite (Word, Outlook, Excel, Teams, PowerPoint, and Adobe)
Fundamental competencies form the foundation for individual and organizational success in TUV SUD and apply to all employees and showcase behaviors aligned to TUV SUD values and culture cornerstones and will be evaluated in performance assessments.:
- Communication
- Collaboration
- Customer Orientation
- Self-Management
Additional Information
Equal Opportunity Employer - Disability and Veteran
TUV SUD America, Inc. is an equal opportunity, affirmative action employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies. We participate in the E-Verify Employment Verification Program.
For more information on applicable equal employment regulations, please refer to the following:
Details
Benefits
Paid vacation time
Competitive compensation
Retirement savings plans
Wellness benefits
Flexible working hours
Home office
Family care benefits
free parking spaces
Employee events
Structured professional development
Sick leave
Long-term-service awards
Employment type
Full time / permanent
Work model
on site
Job location
Grass Valley
Country
United States
Job category
Other Target Groups
Required experience
Professionals 3 - 5 years of experience
Organizational unit
FRST Corp
Reference number
144983
Contact
TUV SUD Recruiting
...
Apply nowPrintAdd to my favorites
Share
About TUV SUD as Employer
At TUV SUD we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TUV SUD.
Established more than 150 years ago in Germany, TUV SUD is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. For over 30 years, throughout 33 locations, it is TUV SUD America's priority to create a safer future. To protect people, property and the environment from technology-related risks; we drive consumer protection, digital transformation, sustainable development, and urbanization.
Find out more about TUV SUD
Job ID: 480941891
Originally Posted on: 6/12/2025
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