Outdoor Events Project Manager Associate

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan's Facilities and Operations (F&O) Operational Support department is seeking an experienced Temporary Project Associate Manager who thrives in a fast-paced, team-focused work environment. The successful candidate will assist with: campus outdoor activity permits, and coordination of permits/licenses. This position will work closely with various team members to meet each project's objectives and deadlines. As a skilled temporary Project Associate Manager, this high-volume role will utilize relationship management skills, creative problem solving, understanding of policy and procedure, identify potential risk management issues, and techniques to assist coordinating and communicating (both verbal and written) with F&O staff, the broader university community, the City of Ann Arbor, and outside vendors. As a critical member of the Training and Events team, this position will contribute through the support of important departmental and university initiatives.

This is a hybrid position with a standard schedule of two in-person days and three remote days per week, with some flexibility based on the needs of managing projects onsite.

Responsibilities*

• Support the permitting of over 800 outdoor activities on campus which includes assisting in mitigating risk, ensuring safety, monitoring the tracking system, managing deadlines, information and materials used to create permits, scheduling outdoor space, maintaining efficient movement of traffic pedestrian flow, identifying ADA issues and safety concerns and addressing with the appropriate office.
• Communicate with the university community, the City of Ann Arbor, and external stakeholders on outdoor activities before, during, and after each project.
• Develop and maintain professional relationships with a wide variety of constituents across campus, city, and visitors.
• Audit activities as needed to ensure conformance with permitting requirements, and that the condition of the venue is protected.
• Produce activity reports for outdoor activities to leadership for management
• Assist with the review and updating of the Facilities and Operations Training and Events website to improve user experience.
• Contribute to the Event Project Managers planning function as needed.
• Other duties as assigned.

Required Qualifications*

• High school diploma or equivalent
• Demonstrated commitment to organizational principles of being respectful,collaborative, solutions-based, and proactive
• Must be able to flex working hours to meet event needs
• Operates with discretion and confidentiality at all times
• Ability to travel frequently across the University of Michigan Ann Arbor Campus
• Proficiency in Word, Excel, PowerPoint, Google Suite, Zoom and other technology platforms
• Agile self-starter who takes initiative in a fast-paced and dynamic environment

Desired Qualifications*

• Minimum two years of experience in managing multiple and simultaneous complex projects
• Demonstrated ability to successfully drive projects with internal and external partners
• Exhibit initiative and undertake responsibilities that are broad in scope, with supervision, while exercising independent professional judgment.
• Confident and effective communicator

Work Schedule

Typically Monday through Friday, 7:00am - 3:30pm

Work schedule may flex depending on the needs of the department and events on campus

Work Locations

When working onsite, this position will be based at the Campus Safety Services Building, 1239 Kipke Drive.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes