Project Coordinator

Project Coordinator

Job Family: Program Manager

City/State: Colorado Springs, CO

Type and Schedule: Full-Time, Salary/Exempt, Hybrid Schedule

Annualized Salary Range: $75,599 - $112,612 depending on experience.

About Us: Caliola is a woman-owned small business that is improving and protecting our Nation's way of life through secure collaboration and resilient communications. Our engineers, subject matter experts, and veterans are developing and delivering trusted solutions for mission-critical communications. We seek teammates who share our core values:

I3 for C3 - Insight, Innovation, and Integrity for Command, Control, and Communications

We are headquartered in Colorado Springs, CO, which is consistently ranked as one of the Nation's top ten places to live by US News & World Report. Caliola has been recognized by Governor Jared Polis and the Colorado Office of Economic Development and International Trade (OEDIT) as a key contributor to the growth of the Colorado Springs defense industry. We offer a flexible, collaborative, and open culture that is unusual in the defense industry. We offer generous benefits, including subsidized health insurance and 401(k) matching, and a scalable, competitive pay structure.

As a part of our selection process, we ask all applicants to complete a short, 10-12 minute survey from Culture Index. This is a survey, not a test; no passing or failing. The purpose of this survey is to identify your unique strengths as they relate to our open positions. Please copy and paste the following link into a separate browser window to complete:

Position Description: The Project Coordinator role requires an individual with the ability to support program managers across multiple programs to ensure customer expectations and contractual requirements are met. This role will support leadership on all relevant aspects of program and project level scope, schedule, resources, and project level financial performance. This position requires reporting to the Colorado Springs office with ability to support a hybrid work environment.

Essential Responsibilities:

• Support managers in daily contract or subcontract execution of multiple programs/projects to ensure project costs, schedule, and technical performance goals are met while meeting customer expectations and contractual requirements.
• Maintain effective communication with subcontractors to ensure the performance, cost, and schedule of the subcontract is being met.
• Work with program managers and Technical Leads to assign tasks to internal teams and assist with overall schedule management.
• Provide concise reports to program managers and leadership team on project status, potential issues, risks, and recommended courses of action.
• May assist in reporting contract or subcontract deliverables accurately and timely, using a variety of prime contractor systems and/or Government systems that may require additional training or education.
• Help generate project financial reports along with project forecasts.
• Provide timely and accurate projections of engineering resource requirements, to include project technical staffing needs.
• Support capturing opportunities, including bid and proposal development, pricing, and developing statements of work with operational insight provided by the program managers.
• Support change in a growing organization, seek out and document best practices and incorporate lessons learned into future project/programs.
• Other duties as assigned.

What We Require:

• Bachelor's degree and minimum 2+ years of Program/Project Coordination experience with demonstrated ability to develop strong internal and external customer relationships, prioritize efforts and achieve results.
• This position requires the ability to obtain and maintain a security clearance issued by the US Government. Security clearances may only be granted to US citizens.
• Ability to travel as needed to our DoD customers and other stakeholder facilities.
• Excellent interpersonal skills with the ability to effectively communicate (verbally and in writing) to our DoD customers, prime contractors, and other stakeholders.
• High level of proficiency in MS Project and MS Office particularly Excel and PowerPoint.
• Knowledge of program & project management processes, tools and procedures including ability to quickly learn and adapt to company's ERP system (Unanet) in reporting, analyzing, and managing project spend vs. budgets, and schedule performance.
• Leadership and management skills, particularly influence management and conflict resolution.
• Excellent oral and written communication skills.
• Experience throughout the project life cycle from development through sustainment to include proposal development, requirements decomposition, generation of system and subsystem statements of work and subcontracts, risk management, and continuous improvement efforts including implementation for cost reduction and performance improvement efforts.
• Experience with metrics for assessing and reporting project progress, productivity, and variance analysis.
• Excellent collaboration and working across organization skills to achieve top performance results.
• Self-starter and a problem solver; must have the ability to see the big picture and implement changes as required.
• Demonstrated success in managing staff planning, project reviews, scheduling, and budget control.
• Successful track record in managing complex defense projects or programs as a prime or subcontractor.

What We Value:

• B.S or M.S. Degree in a Technical Field (preferred Electrical Engineering, Computer Science, or a related discipline).
• Experience working with or within a branch of the Department of Defense (Air Force, Army, Navy, etc.) as a Program/Project Manager.
• Program Management Professional (PMP) or comparable certification
• Knowledgeable in FAR/DFAR/ITAR requirements.

Minimum Physical Requirements:

• Must possess excellent verbal and written communication skills in English.
• Must be able to sit and/or stand for extended periods of time.
• Ability to transition between sitting and standing as required.
• Ability to bend, stoop, and reach.
• Ability and dexterity to grasp, handle, and manipulate small items such as, but not limited to, cellphones, laptops, USB drives, business cards, documents.

Expression of Interest: By applying for this job, you are expressing interest in this position and could be considered for other career opportunities at Caliola. Should a match be identified between your skillset and Caliola's requirements for this or a future opening, you may be contacted.

At Caliola, we believe that true innovation can only occur when teammates bring their authentic selves to collaborate in a supportive and encouraging environment. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.

Caliola participates in E-Verify, an internet-based system used to confirm the employment eligibility of all new hires. Upon hire, all employees are required to complete Form I-9 to verify their identity and employment eligibility to work in the United States.

ATTENTION RECRUITERS

Please do not contact Caliola on recruiting services related to the posted position.

All candidates will be required to pass a basic background screening.