Project Manager Grant Admin. System

Contract Duration: Through 6/30/2026, with strong potential for extension

Work Location: Hybrid -Onsite presence required 1-2 days/week in Madison, WI.

Position Overview

We are seeking an experienced Project Manager to lead the planning and analysis phases of a large-scale grant administration modernization initiative for a public sector organization. This role will support the development or procurement of an enterprise Grant Administration System that enhances transparency, efficiency, and compliance in the management of federal and state-funded grants.

The Project Manager will coordinate a contractor team-including a Business Analyst and Systems Architect-and collaborate with stakeholders across multiple departments to ensure project success.

Key Responsibilities

Lead and manage a cross-functional contractor team through planning and analysis phases

Develop and maintain project plans, schedules, budgets, and risk logs

Facilitate system, business, and technical requirements gathering

Oversee feasibility studies and system architecture design

Support the development of cost estimates for system implementation and maintenance

Coordinate engagement with internal stakeholders and technical teams

Report status updates, track deliverables, and support issue and risk mitigation

Align project outcomes with strategic goals and business needs

Required Qualifications

Minimum 10 years of experience managing large, complex projects from initiation through completion

Extensive knowledge of project management methodologies and best practices

Proven ability to manage multi-disciplinary teams and navigate across business units in large organizations

Strong communication and stakeholder engagement skills

Preferred Qualifications

Professional certifications such as PMP, Lean Six Sigma, or Change Management

Experience implementing or managing enterprise or grant management software

Understanding of financial management systems and their integration with grant platforms

Background in government or regulatory agency environments, especially related to compliance or funding processes

Soft Skills & Environment

Adaptable, collaborative, and proactive in stakeholder communications

Ability to build effective working relationships across departments

Organized, detail-oriented, and results-driven

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