Temporary Project Coordinator

Required : Associates degree in a related field with three (3) years of experience directly related to the standard duties as outlined. Equivalency: High School Diploma or GED with five (5) years of experience directly related to the standard duties as outlined. Any equivalent combination of education, training, and/or experience as approved by the Human Resources Department.
FLSA Status: Non-exempt
Level: Eight (8)
Salary: $20.71 - $23.49 Hourly DOE

Background:
Located in Carlsbad, New Mexico, Southeast New Mexico College (SENMC) is a newly independent public community college accredited by the Higher Learning Commission. A proud Hispanic Serving Institution, it awards certificates and associate degrees that serve the needs of its region and prepare students to transfer to programs at other colleges or universities. SENMC offers Early College and Dual Credit programs in collaboration with local high schools.
Southeast New Mexico College enjoys the strong support of its community, and has been awarded several grants, which include $11.7 million from the U.S. Department of Energy and several multimillion-dollar grants from the U.S. Department of Education for student support.
The colleges diverse employee pool includes 40 full-time faculty, 48 adjunct faculty, and 102 staff members. SENMC offers a generous benefits package which includes medical, dental, retirement, and college tuition reimbursement. More information on SENMC can be obtained from its website at Southeast New Mexico College (SENMC) is seeking a motivated and highly organized Program Coordinator to support the planning, coordination, and delivery of college programs and initiatives for the Workforce Department. The Project Coordinator oversees the coordination and implementation of a range of college initiatives, special projects, and grant-supported activities, ensuring projects move forward efficiently, on schedule, and in alignment with institutional priorities. This role focuses on organizing workflows, managing timelines and deliverables, coordinating stakeholders, and supporting projects from concept through completion in alignment with institutional goals and requirements.
The Project Coordinator works collaboratively with faculty, staff, students, and community partners to help organize workflows, track timelines and deliverables, support events and programming, and ensure effective communication across projects. The role requires strong organizational systems, attention to detail, and the ability to manage multiple projects simultaneously while supporting student-centered and community-focused initiatives.

Duties and Responsibilities

• Plan, coordinate, and manage multiple college initiatives, special projects, and related activities from concept through completion.
• Develop and maintain project timelines, workflows, milestones, and deliverables to ensure alignment with institutional priorities and deadlines.
• Coordinate communication and collaboration among faculty, staff, students, administrators, and community partners involved in assigned projects.
• Monitor project progress, identify risks or obstacles, and proactively resolve issues to support successful outcomes.
• Organize, maintain, and track project documentation, data, and reporting requirements with a high level of accuracy and accountability.
• Prepare professional correspondence, reports, summaries, and project-related materials for internal and external stakeholders.
• Serve as a primary point of contact for project-related inquiries, ensuring timely responses and appropriate routing of information.
• Maintain organized systems for managing information, schedules, and deliverables across multiple concurrent projects.
• Ensure compliance with institutional policies, confidentiality standards, and applicable FERPA requirements.
• Identify opportunities to streamline workflows, improve systems, and enhance project coordination processes.
• Perform other related duties as assigned in support of college initiatives.

Knowledge, Skills, and Abilities:

• Knowledge of project coordination principles, workflows, and best practices within an organizational setting.
• Strong project management skills, including the ability to plan, prioritize, and manage multiple projects, timelines, and deliverables simultaneously.
• Excellent organizational skills with demonstrated ability to design, implement, and maintain effective systems for tracking information, schedules, and outcomes.
• Proficiency in the use of computers and standard office software, including word processing, spreadsheets, databases, and project-tracking tools.
• Strong written and verbal communication skills, with the ability to prepare clear, professional correspondence, reports, and project materials.
• Ability to communicate and collaborate effectively with faculty, staff, students, administrators, and community partners from diverse backgrounds.
• High attention to detail with the ability to maintain accurate records, documentation, and data.
• Demonstrated problem-solving skills, including the ability to identify issues, analyze options, and implement practical solutions.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities in a fast-paced environment.
• Strong interpersonal skills with a commitment to professionalism, discretion, and excellent customer service.

Work Environment and Physical Demand:

• Reach and grasp objects
• Stoop, bend, kneel, crouch, or crawl
• Use of video display terminal
• Use of manual dexterity and fine motor skills
• Communicate information orally and in writing
• Receive and understand information through oral and written communication
• Proofread and check documents for accuracy
• Work a fluctuating work schedule

Performing the essential functions of this position requires the use of a computer throughout most of the workday, the ability to navigate a typical office environment, significant amounts of interpersonal interaction including oral and written communication, and the ability to keep track of multiple tasks, projects, deadlines, information sources and business processes. This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Affirmative Action Statement:
SENMC is an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, military or veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.