Project Coordinator

Job Description

Title: Project Coordinator

Reports To: Controller

Department: Field Office

Compensation: $24 - $27 per hour based on experience

Summary of Position: The Project Coordinator is responsible for the administrative support to the Project Managers, Foreman and other office personnel. This position will have some external customer contact.

Project Coordinator Responsibilities:

• Set up and maintain jobs for department
• Maintain job trackers
• Set up and submit bids as needed
• Set up and maintain customers and vendors in Sage
• Enter COI's into Sage
• Maintain customer portals (Avetta etc)
• Prepare County bid paperwork
• Research materials, sub-contractor and vendors for job requirements and send out request for quotes
• Issue purchase order for job supplies
• Enter stock inventory transfers
• Obtain building permits and request stakeouts
• Download photos into customer portals
• Complete closeout package for jobs
• Complete daily payroll for department field crew into Sage, track hours and verify travel on GPS
• Complete billing and A/R for department
• Continuous communication with other Project Coordinators, help when needed
• Provide support to Project Managers, President, & Vice President as requested
• Other duties as assigned by manager

Competencies/ Qualifications:

• Excellent written and oral communication skills
• Proven ability to work independently as well as with a team
• Excellent customer service skills
• Proven ability in multi-tasking
• Proven ability to meet deadlines and work under pressure

Job Skills & Qualifications:

High School Diploma / GED

Associate's Degree in Business

1-2 years of Customer Service Experience

1-2 years of Projector Coordinator experience

Advanced knowledge of Microsoft Office

Knowledge of Sage 300 software is a plus