Project Coordinator

Description

The Project Coordinator supports the successful execution of HVAC installation, controls, and electrical projects, while also coordinating related service activities, including preventive maintenance. This role provides administrative, scheduling, documentation, invoicing, and permitting support to the General Manager of Mechanical Services, helping ensure projects and service obligations are properly planned, compliant, billed, and closed out. The ideal candidate is highly organized, detail-oriented, and comfortable supporting both project-based work and recurring service activity in a commercial mechanical environment.

Responsibilities:
Support commercial HVAC installation, controls, and electrical projects from kickoff through closeout
Assist the General manager with project setup, coordination, and administrative support
Create, maintain, and organize project documentation, schedules, and records within project management and accounting systems
Coordinate communication between project managers, service teams, field supervisors, technicians, subcontractors, vendors, customers, and accounting
Track project schedules, milestones, and deliverables, proactively identifying and escalating conflicts, delays, or risks
Assist with material ordering, tracking, and delivery coordination to ensure site readiness
Maintain accurate records for submittals, RFIs, change orders, purchase orders, and approvals
Log and track approved scope changes and pricing requests as directed by project leadership
Prepare meeting agendas, capture meeting minutes, and follow up on action items
Coordinate permit applications for HVAC, controls, and electrical work in accordance with project scope and local requirements
Prepare and submit permit documentation including drawings, specifications, insurance certificates, and contractor credentials
Track permit status, approvals, inspections, fees, and expiration dates
Coordinate required inspections with inspectors, field supervisors, and customers
Maintain organized, audit-ready permit and inspection recordsRegister equipment warranties, including Mitsubishi and JB warranties, to ensure client protection and manufacturer compliance.
Support scheduling and coordination of service-related activity associated with projects, controls work, and installed systems
Assist with scheduling preventive maintenance visits, seasonal service work, and warranty-related service activity
Coordinate service schedules with customers, technicians, service coordinators, and project teams to avoid work conflicts
Track completion of service and PM activities to ensure contractual obligations are met and... For full info follow application link.

Thielsch Engineering, Inc. is an employee-owned company and an equal opportunity/affirmative action employer. We welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, veteran status, disability or any other classification protected by law.