Project Coordinator

Position: Project Coordinator

Department: Business Excellence

Reports To: Manager, ePMO

FLSA Status: Exempt

About HPI

At HPI, we are a forward-thinking, national third-party administrator (TPA) specializing in self-funded health plan solutions. With over 44 years of industry expertise, our entrepreneurial spirit, flexible approach, and personalized service have empowered us to serve clients of all sizes across diverse industries. We deliver innovative strategies that maximize the value of every healthcare dollar.

The self-funded health plan landscape is constantly evolving. At HPI, our partners benefit from having a TPA with the expertise, resources, and creativity to deliver customized plan solutions that help them win and retain more business. We excel at driving costs down and managing risk, while enhancing our clients’ employees’ health insurance experience. Our goal is to help members clearly understand their health plan and provide responsive service, enabling them to fully utilize their benefits and achieve greater health.

Our commitment extends beyond our clients to our own employees. We foster a supportive and inclusive work environment where innovation thrives. By investing in our team’s growth and well-being, we ensure they are equipped to provide exceptional service.

Summary:

The Project Coordinator is responsible for scheduling, directing, executing, maintaining, and troubleshooting a project so it gets completed on time, and according to project scope. The Project Coordinator will perform a variety of duties in support of company projects, such as developing, maintaining and updating project schedules, status reports, coordinating with other project resources for project delivery and communicating due dates as required.

Duties and Responsibilities (other duties may be assigned):

• Develop and maintain general administrative project documents
• Build and maintain project documents (e.g.,RAID document and project plans).
• Produce and maintain any other project-specific documentation.
• Follow up to ensure reports/documents are received from team members.
• Provide concise updates to stakeholders.
• Consolidate reports from team members to facilitate development of presentations to senior management.

Minimum Education Requirements (must have documented proof*):

• Bachelor’s degree, or equivalent, and 1 – 2 years direct experience leading projects.

Minimum Experience Requirements:

Critical experience and proven abilities include:

• Highly organized
• Good interpersonal skills
• Strong written and oral communications skills
• Ability to prioritize work and operate under tight deadlines
• Strongly motivated and flexible, able to work independently
• Ability to collaborate effectively with staff at all levels of the organization
• Ability to develop presentations
• Attentive to detail and always follows through to completion
• Ability to handle multiple tasks simultaneously
• Strong and proven coordination and project management skills
• Results-oriented
• Ability to multitask efficiently and accurately
• Knowledge of health care desired especially managed care operations.

Preferred Education Requirements:

• Bachelor’s degree, or equivalent, and 1 – 2 years direct experience leading projects.

Preferred Experience Requirements:

• Project Management Institute (PMI) CAPM certificate preferred.

Computer Skills:

• Proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint

Reasonable Accommodation:

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the duties and responsibilities of the position.

Working Location/Working Environment/Physical Demands:

This role is hybrid with the expectation the candidate come onsite in the Westborough MA office 1 day per week.

The work environment characteristics and physical demands described here are representative of those an employee may encounter while performing the duties of this job.

The noise level in the work environment is moderate. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit, walk, speak, or hear. The employee is frequently required to use hands or feel or handle items as well as reach with hands and arms. The employee is occasionally required to stand.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Health Plans Inc. is an EEO – M/F/D/V employer